Scotland’s Futures Forum Data Protection Privacy Statement
Who we are
The is the privacy statement of Scotland’s Futures Forum (‘the Futures Forum’).
How we use your information generally
This privacy statement explains how we collect and use personal information about you.
In general terms, we collect and use personal information to fulfil the following functions and associated activities of Scotland’s Futures Forum:
- Planning, running and communicating about events
- Maintaining company accounts and records
- Supporting and managing our employees
As a company wholly owned by the Scottish Parliamentary Corporate Body, we also work within the bounds of the Information Rights policies of the Scottish Parliament.
Attending our events
To ensure the smooth running of our events, we may ask for some personal information, such as dietary or accessibility requirements, which we will share with our events partners as appropriate. This information will be deleted after the event and any post-event communication. Specific privacy notices may be provided for individual events.
Subscribing to our mailing list
The Futures Forum maintains a mailing list to share information about our work and upcoming events. We keep only your name, email address and company (if applicable) and do not share this with anyone else.
Using our website
The GDPR sets out the rights which individuals have in relation to personal information held about them by data controllers. These rights are listed below, although whether you will be able to exercise each of these rights in a particular case may depend on the purpose for which the data controller is processing the data and the legal basis upon which the processing takes place.
Access to your information – You have the right to request a copy of the personal information about you that we hold.
Correcting your information – We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.
Deletion of your information – You have the right to ask us to delete personal information about you where:
- You consider that we no longer require the information for the purposes for which it was obtained
- We are using that information with your consent and you have withdrawn your consent – see Withdrawing consent to using your information below
- You have validly objected to our use of your personal information – see Objecting to how we may use your information below
- Our use of your personal information is contrary to law or our other legal obligations.
Objecting to how we may use your information – You have the right at any time to require us to stop using your personal information for direct marketing purposes.
Restricting how we may use your information – In some cases, you may ask us to restrict how we use your personal information.
Automated processing – If we use your personal information on an automated basis to make decisions which significantly affect you, you have the right to ask that the decision be reviewed by an individual to whom you may make representations and contest the decision. This right only applies where we use your information with your consent or as part of a contractual relationship with you
Withdrawing consent using your information – Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.
Please contact us in any of the ways set out in the Contact information and further advice section if you wish to exercise any of these rights.
Changes to our privacy statement
We keep this privacy statement under regular review and will place any updates on this website. This privacy statement was last updated on 6 September 2021
Contact information and further advice
If you have any further questions about the way in which we process personal data, or about how to exercise your rights, please contact the Head of Business at:
Scotland’s Futures Forum
The Scottish Parliament
We seek to resolve directly all complaints about how we handle personal information but you also have the right to lodge a complaint with the Information Commissioner’s Office:
By phone: 0303 123 1113
By post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF